FAQs for Fingerprinting Through New York State Education Department

For Students Planning to Student Teach in a NYC Public School

Should I process my fingerprints through the New York State Education Department?

If you are planning on beginning Fieldwork in Fall 2013, please visit our Fingerprinting Through NY DOE webpage.

If you are NOT planning on starting your Supervised Fieldwork in Fall 2013, please do process your fingerprints through the New York State Education Department.

Do I need to be fingerprinted to student teach?

Yes, every NYC public school student teacher must be fingerprinted in order to be placed in a school if they will be there for five days or more.

I was fingerprinted by New York City DOE, but I am told my prints are not in the New York State system.

Although there is reciprocity between New York City and New York State, you must fill out the appropriate OSPRA form to have your fingerprints released.

*If you were fingerprinted by NYC Department of Education you need to fill out the OSPRA104 form (pdf). By doing so, your fingerprints will be sent from NYC DOE to New York State.

I was fingerprinted by New York State, but I am told my prints are not in the New York City system.

Although there is reciprocity between New York City and New York State, you must fill out the appropriate OSPRA form to have your fingerprints released.

*If you were fingerprinted for New York State you will need to fill out the OSPRA103 form (pdf). By doing so, your fingerprints will be sent from NY State to NYC DOE.

Do I get an ID card?

No. Student teachers do not receive ID cards.
These are only issued to fulltime teachers, paraprofessionals and full-time payrolled employees of the New York City Department of Education.

How will I know when my fingerprints have cleared?

You must contact the customer service hotline, HR Connect, at 718-935-4000. Please allow one week for processing.

My host school principal wants to know if I have fingerprints on file with the NYC Department of Education.

School principals have the ability to access this information via the EIS (Employee Information System) database.

My placement school wants to know if my student fingerprints cleared. How do I find that out?

Refer the request to HR Connect at (718) 935-4000.

What types of individuals are exempt from the fingerprinting requirement?

Volunteers and employees who have no direct contact with students, are examples of individuals who are exempt. There are also special rules that apply to performing artists, guest lecturers, and others who will be in a covered school five days or less.

What if my background check reveals a crime?

If it is determined that there may be an impediment to issuing a full clearance, you have certain due process rights depending on whether you are an applicant for certification, or an applicant for employment either for a certified position or for a position for which no certification is necessary.

What if I have been fingerprinted for employment before?

It depends on why you were fingerprinted. If you were fingerprinted after July 1, 2001 and you submitted your fingerprints to the State Education Department pursuant to the SAVE Legislation, then you do not need to be fingerprinted again for subsequent employment in a covered school, irrespective of whether you ever worked there, or for subsequent applications for certification. If you were fingerprinted for another type of employment, such as a daycare worker, a security guard, a police officer, etc., you need to be fingerprinted again. The information that is contained in the reports that were generated as a result of those fingerprinted is maintained by another entity and is confidential. The Education Department does not have access to that information for making the determinations relating to employment and certification that it is under an obligation to make.

What is a conditional clearance?

A conditional clearance for employment is a determination by SED that based upon its review of a prospective school employee's criminal history record obtained from DCJS, such individual may be employed by a board of cooperative educational services, charter school, or school district in New York State on a conditional appointment, provided that all other requirements for employment are met. The actual conditional appointment is at the discretion of the covered school. Certain conditions must be in place for a school district to make a conditional appointment, such as the individual must sign a statement indicating whether he or she has a pending criminal charge or a criminal conviction in any state outside of New York State and the covered school must have a mandatory safety policy in place.